5. Implementation phase
The implementation phase includes tendering, construction and commissioning of the facility. Projects cannot be tendered until funding is approved by the Budget and Expenditure Review Committee (BERC) and authorisation received from Infrastructure Planning and Delivery (IPD) branch.
- Tendering must be conducted in accordance with the:
- Tendering for major projects usually involves:
- seeking registrations of interest
- shortlisting capable contractors
- calling and evaluating detailed tenders
- awarding of the contract
- execution of the contract.
For other projects, the tender process may only require the calling and evaluation of tenders or the use of a list of pre-qualified, approved tenderers.
The fourth gateway review, tender decision - is undertaken to evaluate or confirm the bids / supplier / partner and update the business plan.
After the evaluation of tenders, a letter of acceptance is issued to the successful contractor and a construction contract process commences:
- Construction - awarding of the contract requires the commencement of development including:
- appointment of superintendent to administer the contract
- undertaking of works including completion of all prerequisites called for in the contract (insurance, permits, program, guarantees)
- provision of access to the site (or possession) and making payments as set out in the contract by the principal.
- Contract administration - the superintendent role is normally undertaken by the project manager with superintendent representative duties carried out by architect and engineering consultants. The aim is to ensure that:
- the terms of the contract are honoured by all parties
- the project conforms to documentation
- the completed facility is fit for its intended purpose.
- Commissioning - occurs at the completion of the Implementation phase and involves building commissioning and operational commissioning. It marks the commencement of service delivery from a new facility, ensures that all building systems operate effectively and efficiently and that staff are familiar with operating the facility before client services commence. With complex new facilities commissioning can be a major activity in itself. Building commissioning is completed when the building surveyor issues a certificate of occupancy, which sets out requirements in relation to essential services.
The fifth gateway review, readiness for service - is undertaken to ensure asset or service is ready for delivery.
CPSP has produced the following guidelines to explain the requirements of contract administration and commissioning:
- tendering, evaluation and acceptance
- construction insurance
- contract administration
- commissioning of facilities
- construction health and safety
The implementation phase is complete when the agency is able to safely occupy and deliver services efficiently from the facility.