9. Gate 6: benefits evaluation
Gateway review 6: benefits evaluation focuses on ensuring that the project delivers the benefits and value for money identified in the business case and benefits plans. For long-term projects there should be a gateway 6 review every two to three years in accordance with the project plan schedule.
- Assess whether the business case justification for the project at Gateway 4 was realistic.
- Assess whether the anticipated benefits are being delivered at this stage.
- Confirm that the responsible government department or client side continue to have the necessary resources to successfully manage the contract.
- Confirm continuity of key personnel involved in contract management/’intelligent customer’ roles.
- Assess the ongoing requirement for the contract to meet the business need.
- Where changes have been agreed, ensure they do not compromise the original document.
- Assess the contract management procedures to date.
- Ensure there is ongoing contract development to improve value for money.
- Confirm that there are plans to manage the contract to its conclusion.
- Assess ‘lessons leaned’ and methodology for sharing within government.
- Confirm the validity of the exit strategy and arrangements for tendering, where this applies.
The following information, where applicable should be available before this review starts:
- an updated business case that reflects actual operating conditions, baselined against the business case in gateway review 5
- report on the findings from post-implementation review
- an assessment of the benefits delivered to date and expectations for the future
- a summary of contract changes since gateway review 5
- plans for contract and service improvement
- resources, skills appraisals and personnel plans to continue managing the contract
- reports on stakeholder issues
- plans for disposal of any assets a the end of the contract
- occupational health and safety guidelines
- contract management reports
- project records regarding change and dispute management.