textual image stating 'Department of Health, Victoria, Australia'

9. Gate 6: benefits evaluation

Gateway review 6: benefits evaluation focuses on ensuring that the project delivers the benefits and value for money identified in the business case and benefits plans. For long-term projects there should be a gateway 6 review every two to three years in accordance with the project plan schedule.

Purpose

  • Assess whether the business case justification for the project at Gateway 4 was realistic.
  • Assess whether the anticipated benefits are being delivered at this stage.
  • Confirm that the responsible government department or client side continue to have the necessary resources to successfully manage the contract.
  • Confirm continuity of key personnel involved in contract management/’intelligent customer’ roles.
  • Assess the ongoing requirement for the contract to meet the business need. 
  • Where changes have been agreed, ensure they do not compromise the original document.
  • Assess the contract management procedures to date.
  • Ensure there is ongoing contract development to improve value for money.
  • Confirm that there are plans to manage the contract to its conclusion.
  • Assess ‘lessons leaned’ and methodology for sharing within government.
  • Confirm the validity of the exit strategy and arrangements for tendering, where this applies.

Documentation

The following information, where applicable should be available before this review starts:

  • an updated business case that reflects actual operating conditions, baselined against the business case in gateway review 5
  • report on the findings from post-implementation review
  • an assessment of the benefits delivered to date and expectations for the future
  • a summary of contract changes since gateway review 5
  • plans for contract and service improvement
  • resources, skills appraisals and personnel plans to continue managing the contract
  • reports on stakeholder issues
  • plans for disposal of any assets a the end of the contract
  • occupational health and safety guidelines
  • contract management reports
  • project records regarding change and dispute management.