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12. Contract inspection checklist

An important element of the contract management process is undertaking inspections of the work and documenting the status of occupational health and safety (OHS) performance. The frequency of inspections will depend on a range of criteria, which will be determined by the contractor but as a minimum should occur fortnightly. Daily inspections may be warranted for large and complex contracts. The superintendent may choose to accompany the contractor on some of its workplace inspections.

The following contract inspection checklists have been designed to be simple and relevant to the specific contract. The checklists will provide a simple record for use by the contractor as the basis of its supervision program and by the superintendent as part of their monitoring role. The contractor may wish to use its own version of the checklists. If remedial action is required this should be noted against the particular item and notes can be made as to what action is necessary.

These checklists have been prepared from various construction safety notices for builders and building trades contractors by WorkSafe Victoria. They are not an exhaustive set of checklists, and users are encouraged to add to them to suit particular needs.

More detailed information and guidance can be obtained from:

  • WorkSafe Victoria
  • The Master Builders Association
  • The Housing Industry Association
  • The Civil Contractors Association
  • other Trade Specific Associations
  • and various documents such as, the safety notices from which these checklists have been prepared, WorkSafe guidance notes, OHS regulations and codes or practice.

This document may be copied or shared with colleagues.

Its various uses may include assistancem guidance or prompts for:

  • superintendent assessments of contractor's safe work practices
  • contractor's site safety walks, inspections, toolbox meetings, OHS self assessments
  • OHS auditor's of construction projects.
ChecklistComplianceComments
     
Site establishment checklist    
Is site secure?    
Adequate amenities provided for workers and superintendent    
First aid and emergency systems in place    
Existing grounds and buildings checked    
Adequate safety signs and notices posted    
Correct registers and forms on site    
Site induction program and records    
Safe work method statements (SWMS) for all high risk construction work    
Has an OHS representative been elected?    
Safety needs for whole job identified (job specific SWMS's)    
     
Hazardous substances checklist    
Are hazardous substances used on site    
Are material safety data sheets (MSDS) on site    
Training and information provided    
Risk assessment conducted    
Records kept    
     
Dangerous goods checklist    
Are dangerous goods used    
Are flammable and combustible liquids stored    
Is LPG used    
Are welding sets used    
Are explosives used    
     
Work permit checklist    
Confined spaces permit    
Hot work permit    
Services impairment permit    
     
Certification and qualifications checklist    
Site register    
Scaffolders hold correct certificates    
Dogmen and riggers hold correct certificates    
Crane and hoist operators hold correct certificates    
Forklift operators hold correct certificates    
Earthmoving equipment operators hold correct certificates    
Welders hold appropriate qualification cards    
Plumbers and electricians licensed    
Trainees under adequate supervision    
Access to certificate assessors for trainees    
     
Public safety checklist    
Complied with local government requirements    
Site secure    
Traffic properly managed    
Public protected from dust and debris    
Work in public space properly managed    
     
Personal protection checklist    
Worker personal protection equipment (PPE) needs identified    
PPE signs posted where necessary    
Adequate PPE provided    
Workers understand need for PPE    
Workers trained to use of PPE    
PPE being adequately monitored    
PPE inspected and replaced as necessary    
PPE needs reviewed    
     
Demolition checklist    
Building checked for asbestos    
All services identified    
Power and gas disconnected    
Fire services available    
Demolition sequence planned    
Demolition tools and equipment used safely    
Workers protected from falls    
Public properly protected    
Rigging work done safely    
Are suspended floors safe for loads    
     
Trenching and excavation checklist    
All underground services located    
Earthmoving plant used safely    
WorkSafe notified (1.5 Metres +)    
Workers protected from trench collapse (1.5 Metres +)    
Are confined space precautions needed    
Are people safeguarded from falling into excavations    
Safe access to trenches and shafts    
Observer present when worker below ground    
Open excavation regularly inspected    
     
Formwork and trenching checklist    
Falsework system properly designed    
Falsework properly constructed    
Formwork laid safely    
Steel fixing undertaken safely    
Wall and column shutters safely lifted & properly secured    
Concrete pumps used safely    
Kibbles used safely    
Concrete vibrators used safely    
Concretors working safely    
Formwork stripped safely    
     
Electrical hazards checklist    
Switchboards properly constructed and set up (tested and tagged monthly)    
Circuits, portable equipment, plant and tools protected from earth leakage    
Correct GPO’s being used    
Portable outlet devices suitable    
Cabling protected from mechanical damage    
Power tools and leads in safe condition (tested and tagged quarterly)    
Certificates of electrical safety issued    
Have RCD’s been tested    
Portable generators suitable    
Leads set out safely    
Plant and temporary structures a safe distance from power lines    
Overhead power lines disconnected or fitted with tiger tails    
Electrical installation and repair work undertaken safely    
     
Scaffolding checklist    
Scaffolding costs allowed in price    
Scaffolders properly certified    
Scaffolding strong enough for loads    
Scaffolding stable    
Scaffold protects workers and other people    
Safe access to every scaffold platform    
Scaffolds safe distance from power lines    
Scaffolders working safely    
Scaffold users working safely    
Scaffolds regularly inspected    
     
Powered mobile plant checklist    
Operators certified or qualified    
Operator trained in particular machine    
Plant registered with WorkCover    
Plant properly maintained, checked and serviced    
Plant fitted with reversing beepers    
Roll-over protective structures    
Falling object protective structures    
Plant operated safely    
Safety harnesses used as necessary    
Unattended plant secure    
     
Roofing checklist    
Safe access to roof areas    
Existing roofs checked    
Workers protected from falling off edges    
Workers protected from falling from incomplete roofs    
Workers protected from falling through skylights and penetrations    
People protected from dangers of falling materials    
Roof workers tools andequipment used safely    
Roof workers have appropriate footwear    
Roof workers protected from UV and glare    
     
Bricklaying Checklist    
Sufficient space set aside for deliveries    
Cement mixers used safely    
Bricklayers scaffolds properly constructed    
Bricklayers using scaffold safely    
Barrow hoists properly set-up and used safely    
Brick cleaning being done safely    
Bricklayers protected from UV rays    
     
Fit-out and finishing checklist    
Tools and equipment used safely    
PPE being used where appropriate    
Mobile scaffolds used safely    
Ladders used safely    
Manual handling tasks done safely    
     
Tilt panel and steel erection checklist    
Riggers properly certified    
Erection sequence properly planned    
Sufficient craneage    
Cranes correctly sited and set up    
Erectors working safely at heights    
Structural members correctly secured    
Multi-crane lifts done safely    
     
Injury management checklist    
Can injured workers be kept working    
Return to work plans    
Injured workers offered suitable employment    
Disputes resolved on return to work    
     
Workers compensation checklist    
The correct WorkCover premium    
Subcontractors have correct WorkCover premium    
WorkCover poster displayed    
Injury register    
WorkCover claim forms available    
Workers claims accepted    
Properly paying injured workers    
     
Accidents and incidents checklist    
Injured person properly attended and treated    
Emergency services notified    
WorkCover notified    
Superintendent notified    
Accident or incident area isolated    
Site incident register updated    
Incident or accident properly investigated    
Improvements made to prevent repetition    
     
Publicly accessed sites checklist    
Worker protection considered    
Syringe disposal system available    
Other site related hazards    
     
Owner occupied site checklist    
Coordination arranged with Principal    
Principal's management and worker OHS representatives involved