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9. Review of tenderer OHS management system questionnaire

Review of tenderer occupational health and safety (OHS) management system questionnaire
Contract name:
Contract description:
Contract manager:
OHS policy and management
  Acceptable Not acceptable N/A

Company health and safety policy? The policy provided by the tenderer is:

  • signed by the CEO or equivalent
  • outlines clear statement of objectives
  • shows commitment to improve performance
  • relevant to company operations
  • reviewed on a regular basis.

Certified OHS management system. Certification demonstrates that the tenderer meets minimum standards, verified by an independent party. These may include:

  • SafetyMAP (three levels of certification)
  • Australian standard AS 4801
  • NCSA 5 star system
  • ISR System.

Certificates available for perusal.

OHS management system manual. The company OHS manual includes as a minimum:
  • occupational health and safety policy
  • management OHS responsibilities
  • health and safety coordination plan (template)
  • general occupational health and safety procedures
  • safe work method statements or procedures relevant to the company operations
  • public safety procedures
  • induction and training procedures and records
  • covers sub-contractors and their employees
  • issue resolution and OHS consultation mechanisms
  • includes emergency response.
Health and safety responsibilities. Health and safety responsibilities in the company documented and comprise:
  • OHS responsibility statements
  • part of employee's job description
  • part of formal and informal performance appraisal
  • nominated OHS advisers or consultants.

Line managers and supervisors formally held accountable for health and safety performance of their employees.

Safe work method statements, practices and procedures

Safe work method statements. The tenderer is able to demonstrate safe work procedures which:

  • cover all high risk construction work
  • are relevant to company operations
  • contain a description of the tasks and associated hazards
  • outline control measures and methods to minimise health and safety risks
  • make reference to any relevant legislation, codes of practice or Australian standards.
Safe work permits. Where relevant, the tenderer should be able to demonstrate safe work permits for the following types of work:
  • work in confined spaces (confined space entry permits)
  • hot work (hot work permit)
  • lockout permits (plant, electrical systems, steam).

Incident reporting and investigation. Tenderer able to provide evidence of:

  • incident report and investigation form
  • incident investigation procedure
  • evidence of completed investigation forms.

Plant safety. Tenderer has mechanisms in place for the identification of hazards, assessment of risks and the implementation of control measures associated with plant. This includes:

  • documented risk assessments for relevant plant or risk assessment procedure
  • copy of plant operator licences, permits
  • register of plant requiring registration
  • list of persons responsible for undertaking plant risk assessments
  • plant maintenance and inspection forms for plant
  • pre-start daily safety inspection forms for plant
  • plant fault reporting system and forms.

Hazardous substances. Tenderer has provided evidence demonstrating safe handling and storage of hazardous substances:

  • manifest or register of chemicals used by the company
  • material safety data sheets for chemicals used
  • safe handling procedures, including personal protective equipment
  • relevant training documentation.

Manual handling. Tenderer able to demonstrate evidence of:

  • Documented risk assessments for manual handling hazards
  • Systems used to control manual handling risks, e.g. lifting aids, work procedures.
OHS training

Tenderer able to demonstrate evidence of:

  • records of training and competencies of employees (licences, permits, certificates)
  • records of 'on the job' training
  • tool box meetings conducted
  • induction training program and records.
Health and safety workplace inspection

Regular inspections. Tenderer provides evidence of:

  • workplace inspection schedules
  • completed inspection reports
  • types of inspections undertaken.

Standard inspection checklists. Copies of the types of inspection checklists used by the tenderer


Hazard reporting from tenderer. Evidence includes:

  • documented hazard reporting procedure and forms
  • completed hazard reports.
Health and safety consultation      

Health and safety committee and issue resolution processes. Evidence includes records which show:

  • structure of committee
  • meeting schedule
  • minutes of meetings
  • documented issue resolution methodology.

Employees consultation. Tenderer provides evidence of:

  • list of employee health and safety representatives
  • documented procedures for consultation dissemination of information and maintaining currency of OHS awareness
  • employee involvement in inspection, accident investigation.
OHS performance monitoring

Safety performance statistics. Evidence includes:

  • reports on company health and safety representatives
  • performance targets established, e.g. lost time injuries, person days lost.

Health and safety performance information. Evidence of information provided to employees:

  • records of who receives reports
  • types of reports produced.

Convicted of health and safety offence. If conviction reported, determine:

  • nature and circumstances of incident
  • corrective actions undertaken.